Constitution of

The Australian National University

Anime Society  (ANUAS)

1. Name

1. The official name of the Club/Society to which this Constitution applies is “The Australian National University Anime Society”.

2. Interpretation

1. In this Constitution, unless the contrary intention appears:

academic day

means a 24 hour period during any day or days that do not fall on a weekend or public holiday, and that fall during a teaching period of The Faculties;

Association

means the Australian National University Students’ Association;

club

means the Club or Society named in section 1 above;

committee

means the Australian National University Grants and Affiliation Committee;

executive

means the Executive Committee of the Club;

general meeting

means a General Meeting, Special General Meeting or Annual General Meeting of the Club;

member

means any full or associate member of the Club;

PARSA

means the Australian National University Postgraduate and Research Students’ Association Inc.;

primary screening

means a screening in a regular timeslot and location designated by the Executive as primary, falling on an academic day;

screening

means the time and location as resolved by the Executive for the club's regular activity of presenting anime works to club members;

student

means any student of the University who retains membership of either PARSA or the Students’ Association;

University

means the Australian National University.

3. Affiliation

1. This Club is affiliated to the Grants and Affiliation Committee of the Association and PARSA and anything in the Constitution which is inconsistent with the Association’s Clubs and Societies Regulations is null and void to the extent of inconsistency.
2. The Club must fulfill its obligations under the Association’s Grants and Affiliation Regulations.

4. Aims and Objectives

1. The aims and objectives of the Club are to:
1. promote the art forms of anime (Japanese animation) and manga (comic books) and other forms of Japanese pop-culture in Australia, and
2. make available and expose to English Speakers anime in its original form which would not otherwise be available in Australia, and
3. encourage the social side of the club.

5. Membership

1. Full membership is open to all ordinary members of the Association and all ordinary members of PARSA who have paid the relevant subscription fee of the Club.
2. Associate membership is open to all other persons, subject to approval by the Club’s Executive, who have paid the relevant subscription fee of the Club.
3. Membership may be suspended or withdrawn by a resolution carried by a two-thirds majority of members present and voting at a General Meeting of the Club. Appeals against such a decision may be directed to the Committee, whose decision is final.
4. A roll recording the name and membership number of all Club members, and the student number of all full members, is to be held and kept up to date by the Executive.

6. The Executive

1. The Club's Executive consists of the following key positions, and the Club trustees are drawn from this pool where possible, and from the Executive as a whole otherwise:
1. the President; and
2. the Treasurer; and
3. the Screenings Coordinator;
4. the Secretary;
5. the Web Master;
6. the Graphics Designer; and
7. the various Librarians as needed to maintain the Club's libraries.
2. The Executive includes such other members as the Club determines.
3. All members of the Executive must be either full or associate members of the Club, and an absolute majority of the holders of the above-listed key positions must be full members of the Club.
4. The Executive is to be elected at each Annual General Meeting of the Club by a vote of the Club.
5. Candidates for election to the above-listed key positions must have been a member of the Club in good standing for at least a year at the time of the Annual General Meeting, unless no such candidate nominates for the position.
6. A meeting of the Executive is to be held at least once during each teaching period of the academic year, when and where the Executive sees fit.
7. The quorum for a meeting of the Executive is the next whole number above half the number of members of the current Executive.
8. The Executive has the power to co-opt other members as it sees fit.
9. The Executive has the power to fill any vacancy in the Executive of the Club that may occur between Annual General Meetings.
10. The Executive has the power to do all things it believes to be in the best interests of the Club subject to the provisions of this Constitution and the Grants and Affiliation Regulations of the Association.
11. Individual members of the Executive are bound by a resolution of a quorate Executive meeting to the extent that the resolution directly relates to their activities as a member of the Executive of the Club.

7. General Meetings

1. An Annual General Meeting of the Club is to held at least once each year, not more than 14 months after the previous Annual General Meeting of the Club, at which the members of the Executive of the Club are to be elected, and an Annual Report, statements of income and expenditure, and a current balance sheet are to be presented by the outgoing Executive.
2. A General Meeting of the Club may be convened no more than once each during each teaching period of the academic year at the discretion of the Executive.
3. A Special General Meeting must be called by the Executive within 10 academic days of being presented with a petition signed by 10 members of the Club setting out the purpose for which such a meeting is requested.
4. General Meetings must be held during a screening, and except in the case of a Special General Meeting where no primary screening is available must be held during a primary screening.
5. The quorum for a General Meeting is 10 members.
6. Except as set out in section 5(3) and section 8(2) of this Constitution, decisions of a General Meeting are by a simple majority of members present in person who cast a vote.
7. The Club President must, where possible, Chair, or appoint another Club member to Chair, a General Meeting.
8. Where this is not done, those members present must elect a Club member to Chair.
9. The Chair is to conduct the General Meeting in accordance with the Standing Orders Regulations of the Association.
10. The Chair has a deliberative and casting vote.
11. Any resolution of a quorate General Meeting binds all members of the Executive to the extent that the resolution directly relates to their activities as a member of the Executive of the Club.

8. Interpretation and Amendment

1. If a dispute arises as to the interpretation of this Constitution, or a dispute arises for which there is no provision made in this Constitution, the matter must be referred to the Committee, whose decision is final.
2. This Constitution may be amended by a resolution carried by a two-thirds majority of members present and voting at a General Meeting of the Club – however such amendments are subject to rectification by the Committee.
3. Notice of proposed amendments must be placed upon the front doors of the Association at least 5 days prior to the General Meeting.